Checklist Internal Audit Program 5s
The 5S methodology has been developed in an effective and participatory way in companies through easy-to-understand fundamentals and the ability to present significant results. This answers the question of those who ask themselves: “why are more and more companies investing in the application of 5S?” The answer is simple: because it is a tool based on simple ideas that can bring great benefits to companies.
Review
Investing in the quality of life in the work environment, reconciling the interests of the company with those of workers in an intelligent and well-balanced way, is one of the best ways to increase employee productivity. By improving the various processes through which relationships within and outside the office take place, every employee's personal satisfaction with their job improves and the company benefits as a whole.
Planning Stage
Audit checklists should translate your audit criteria into questions. So, before thinking about putting together questions, you need to know your criteria well. So, consequently, you won't be able to ask good questions if you don't know the criteria you are auditing. So, first of all: study and know a lot about your audit criteria.
The criteria is generally the standard you are going to audit. Thinking about a management standard, for example, it represents a set of good practices that have already been consolidated in other companies and are accepted by the market. Therefore, your job will be to understand whether your company's operations adhere to the good practices that are described in your audit criteria.
After mastering the concepts of the methodology you wish to apply, it will be in the Planning stage in which these mastered concepts guide the next steps, in the outlining of criteria, objectives and questions.
It is also in the Planning stage where inspection cycles and long-term goals are defined.
Objectives Stage
It is necessary to have a table of objectives to be achieved and variants that define the measurements of those achieved. Objectives need to be real, achievable and in line with the organization's perceived current stage of quality control. Setting objectives that are too distant or unattainable is a guarantee of failure in the implementation of quality improvement cycles.
Metrics Step
Metrics are the attribution of scores according to the degrees of conformity of the items that will be measured. Each answer must have a grade so that progress can be calculated and a ranking can be created, as well as graphs and other statistical data.
Required Tools
At this stage you must decide how you will record the measurements. Whether in spreadsheets, emails, printed or electronic forms, etc.
There are tools on the market with ready-made models that facilitate the implementation and execution of quality improvement plans.
To carry out a 5s inspection with Infocapta , simply select the ready-made model, which has the 5 senses with all related indicators and distributed between the sections.
The ready-made model already has an initial section where you can record the date of the inspection, the manager and also the departments in your company where you intend to carry out the verification. The departments, as well as the indicators and scores, are customizable and you can also create your own model, suited to your needs.
You will be able to mark whether the items are in compliance, take photos of conflicting items as proof and make observations of details that you observe. Everything will be recorded in the departmental 5s report. Still as a plus , the tool allows different analyses, tabulation of results, presentation in graphs and visualization of audited units on geographic maps.
More than a simple 5s questionnaire, Infocapta provides the possibility of creating several checklists necessary in the checking and evaluating phases of PDCA results. It also opens up the opportunity to replace printed forms in all areas of the organization, bringing tasks that were previously performed with paper and pen to the palm of their hands, on employees' devices.
Tool Highlights
- Organizational Structure and Departments;
- Customizable electronic checklist ;
- Records photographic evidence;
- Register comments and pending issues;
- Action Plans;
- Collect electronic signature;
- Issues report with photos, observations and compliance;
- Analytical Artificial Intelligence;
- Graphs and reports;
- Spreadsheets;
- Activity in Offline mode;
The tool helps managers monitor PDCA cycles, automatically sending checklists to auditors, transforming PDCA cycle checking tasks into a continuous process.
The auditor can customize several checklist approaches , with data types ranging from simple text to multiple-choice answers. The answers have weights, which in turn generate audit scores. The results are transformed into indicators that can feed the planning and checking processes in the PDCA cycles.
The auditor can also collect evidence of problems through photos that make up the audit report and everything will be recorded for later analysis and comparison.
In addition to these features that are so important in quality processes, it includes the convenience of analyzing indicators in graphs and even viewing them on geographic maps, a very useful feature for organizations that have units distributed in different cities, states or regions.
To use the application, you must create an account and install the compatible app on your cell phone or tablet . There are accounts suitable for the size of your company and you can do a tasting, without obligation.
You can learn more about the benefits of Infocapta here
Conclusion
In this article, I tried to outline a logical and smooth path for the implementation of quality cycles, covering some steps and also presenting the more complicated steps and their concepts. It is easy to create a 5s Inspection checklist. As long as you invest time in understanding its concepts, study the best way to apply them in your organization and plan short, medium and long-term goals.
