5s Tool
The 5s Tool, 5s Checklist App or 5s Software are solutions used in the 5s Methodology, 5s Program or 5s System. These are Quality Control applications that use, in a systematic way, the precepts of the SEIRI, SEITON, SEISO, SEIKETSU and SHITSUKE senses, to facilitate the execution, compilation and performance of evaluations as well as the management and distribution of results.
Introduction
The 5S methodology has been developed in an effective and participatory way in companies through easy-to-understand fundamentals and the ability to present significant results. This answers the question of those who ask themselves: “why are more and more companies investing in the application of 5S?” The answer is simple: because it is a methodology based on simple ideas that can bring great benefits to companies.
As it is a methodology, its implementation consists of systematized processes that range from Planning to the choice of necessary tools that will enable information capture, sharing and management of indicators.
Required Tools
At this stage you must decide how you will record the measurements. Whether in spreadsheets, emails, printed or electronic forms, etc.
There are tools on the market with ready-made models that facilitate the implementation and execution of quality improvement plans.
To carry out a 5s inspection with Infocapta , simply select the ready-made model, which has the 5 senses with all related indicators and distributed between the sections.
The ready-made model already has an initial section where you can record the date of the inspection, the manager and also the departments in your company where you intend to carry out the verification. The departments, as well as the indicators and scores, are customizable and you can also create your own model, suited to your needs.
You will be able to mark whether the items are in compliance, take photos of conflicting items as proof and make observations of details that you observe. Everything will be recorded in the departmental 5s report. Still as a plus , the tool allows different analyses, tabulation of results, presentation in graphs and visualization of audited units on geographic maps.
More than a simple 5s questionnaire, Infocapta provides the possibility of creating several checklists necessary in the checking and evaluating phases of PDCA results. It also opens up the opportunity to replace printed forms in all areas of the organization, bringing tasks that were previously performed with paper and pen to the palm of their hands, on employees' devices.
Tool Highlights
- Organizational Structure and Departments;
- Customizable electronic checklist ;
- Records photographic evidence;
- Register comments and pending issues;
- Action Plans;
- Collect electronic signature;
- Issues report with photos, observations and compliance;
- Analytical Artificial Intelligence;
- Graphs and reports;
- Spreadsheets;
- Activity in Offline mode;
The tool helps managers monitor PDCA cycles, automatically sending checklists to auditors, transforming PDCA cycle checking tasks into a continuous process.
The auditor can customize several checklist approaches , with data types ranging from simple text to multiple-choice answers. The answers have weights, which in turn generate audit scores. The results are transformed into indicators that can feed the planning and checking processes in the PDCA cycles.
The auditor can also collect evidence of problems through photos that make up the audit report and everything will be recorded for later analysis and comparison.
In addition to these features that are so important in quality processes, it includes the convenience of analyzing indicators in graphs and even viewing them on geographic maps, a very useful feature for organizations that have units distributed in different cities, states or regions.
To use the application, you must create an account and install the compatible app on your cell phone or tablet . There are accounts suitable for the size of your company and you can do a tasting, without obligation.
In summary, the use of electronic checklists provides a modern, efficient, and versatile approach to information collection. These tools offer benefits in terms of accuracy, standardization, accessibility, and the ability to leverage data for analysis and improvement.
Recommended reading:
What is the 5s methodology and how is it used with Checklists.
Electronic Checklists - The Infocapta Solution
Infocapta is an advanced electronic checklist solution designed to revolutionize professional services and Quality Assurance. With its user-friendly interface, Infocapta empowers users to easily create customized checklist templates tailored to the needs of various industries. This versatile tool offers a comprehensive range of reports and options, including detailed PDF reports, visually enlightening charts, organized lists, and structured spreadsheets. Infocapta speeds up data collection and analysis, ensuring accuracy and efficiency in organizations' processes. Whether managing routine inspections or meeting specific customer requirements, this cutting-edge technology provides a seamless, customizable platform for professionals to improve service quality, maintain industry standards, and optimize workflow in Quality Control and Assurance. .
Composed of a Web Module, applications for smartphones , tablets and also cloud storage, its objective is to facilitate the processes of creating and finalizing electronic checklists, resulting in the centralized storage of information, compliances, scores, comments, photos and signatures of those involved in the process, in the generation of performance indicators, in the recording of pending issues and also in the provision of evaluation reports.
Infocapta Electronic Checklist solution presents additional advantages, providing a comprehensive response to legal requirements, history and traceability . With advanced data recording and storage capabilities, this solution allows not only compliance with standards, but also detailed monitoring of inspection and quality control activities over time.
The centralization of information, the ease of sharing reports, saving paper and generating analytical reports are just some of the advantages offered by “Infocapta”. This tool not only simplifies operational processes, but also strengthens and facilitates quality management in your organization.
Finally, Infocapta offers dozens of ready-made checklist models, in different segments, and this is a great competitive advantage for those who need to put together their checklist without having the necessary knowledge to do so. In addition to having an assistant to build your own model.
Applications for smartphones and tablets
Application for mobile devices (Android and IOS) that enable audits, checklists, surveys, reports in a simple and consistent way. Through periodic synchronization with the Cloud Module, it receives and sends activities to be carried out and completed. It works offline, this means that you do not need to be connected to a network to perform tasks in the field, check out:
Build your electronic checklist model and complete it using smartphones and tablets. You can install the Infocapta app on as many devices as you like.
Checklist Templates
In addition to being prepared to comply with the Self-Control Program, in its checklist builder it is possible to create audits, checklists and surveys of the most varied segments and types, such as 5S, quality improvement, inbound and outbound inspections, maintenance, leasing and compliance. It has dozens of ready-made templates available for immediate use. Simply drag the desired template from the template palette and your activity will be created in just a few clicks. They can be customized in different ways and are flexible to the particularities of your business. Your audits can also be saved as templates to make your work even more productive.
Results on Geographic Maps
Identify regional trends and be proactive in decision making. Infocapta presents audits on maps with their scores, dates, duly labeled and other information, thus allowing a better risk assessment and cross-checking compliance responses with geolocation.
Indicators and Dashboards
Operational and management dashboards for risk control, evaluation of the quality of work performed, generated indicators and pending issues.
Process integration, versatility and economy
Versatile and customizable. Integrate all your processes, use Infocapta in all segments and processes of your company. Whether small, medium or large, the Infocapta can be used to streamline processes, save resources, give visibility and focus on indicators, reducing bottlenecks and identifying trends, in addition to recording, the reduction of points of conflict and the thorough collection of relevant information. See some examples of use, with ready-to-use checklists available to you immediately and at no additional cost. Check out:
These are just a few checklists, there are many more! In different sectors, such as agribusiness, industry, office, services, maintenance, transport, among others Infocapta helps your company to centralize information collection, transforming it into indicators that can be imported into Balanced ScoreCards (BSC) systems, available for Inspection and used in continuous quality improvement processes.
Introducing Infocapta
Contact Us
You can contact us to request a demo, without obligation. If you have questions about how Infocapta can improve your processes, please contact us. Just fill out the form below, informing contact details, your segment and any questions you may have. We will be happy to talk to you to help you with whatever you need.